About us, The League of Friends (LoF)

We are a charity who run 4 small shops within the Royal Shrewsbury Hospital. In addition to fundraising and legacies, the profits from the shops go towards donating much need equipment for the Shrewsbury and Telford Hospital NHS Trust (in the last 2 years The League of Friends have donated over £500,000 worth of equipment to the Trust).

Job Summary
We are seeking someone highly motivated with good communication skills to become our Storeroom Admin. The ideal candidate will be responsible for managing the inventory of stock on the computer system and assisting the Store person with storage and distribution of goods between the storerooms and the various shops on site within the Royal Shrewsbury Hospital.

Due to recent IT issues, we will need to undertake a stocktake of all barcoded items on the system to bring it back up to date.

Confidentiality & Data Protection

Post holder must maintain the confidentiality of information about fellow LoF Staff, SaTH Staff and Patients in accordance with the Data Protection Act of 1998. Post holder must not, without prior permission, disclose any information regarding any Staff, Patients or LoF finances. If a member of LoF staff has communicated any such information to an unauthorised person, those staff will be liable to dismissal. Moreover, the Data Protection Act of 1998 also renders an individual liable for prosecution in the event of unauthorised disclosure of information.

Equal Opportunities

Post holder must at all times fulfil their responsibilities with regard to the Equal Opportunities Policy and equality laws. Training will be provided if required.

Health & Safety

To comply with the Trust’s Health & Safety policies and procedures to maintain a safe working environment for LoF colleagues, SaTH employees and visitors.

Environmental Health & Hygiene

While not working directly in the shops, the post holder must help maintain the 5* assessments rating the LoF currently hold. Must comply with LoF/SaTH Hygiene Policies.

Risk Management

Reduce risks by reporting accidents or incidents promptly. Post holder must attend training identified by the Shop’s Manager or League of Friends Executive Board.

Review of this Job Description

This job description is intended as an outline of the general areas of activity and will be amended in the light of the changing needs. It will be reviewed in conjunction with the post holder at an annual appraisal of the post holder.

Expected working hours

· Monday – Friday 20 hours per week (expected to be 10am – 2pm)

Hourly Rate

· £12.45 per hour

Responsibilities

· Maintain accurate records, including...

- Entering orders/invoices/delivery notes on the system.

- Transfer of internal stock between the Storeroom to shops on the system.

- Checking for changes in barcode and price of items delivered.

- Informing the manager of any price changes of items coming in.

- Performing random stocktakes of items to check for errors.

- Assisting the Manager and Store person with regular ordering.

- Liaising with the Manager for regular price reviews.

· Coordinate with suppliers to ensure accurate deliveries.

· Utilise data analysis skills to optimise stock levels and storage space.

· Perform manual lifting tasks if/when necessary.

· Assist the manager with covering the Store Person during holidays/sickness.

Qualifications/Experience

· Experience in warehouse management or a similar role preferred.

· Confident in use of Windows based computers.

· Familiarity with TouchOffice software would be an advantage (however, training will be given).

· Ability to confidently handle manual lifting duties, should the need arise.

Key Relationships

· Internal: Shop Manager, LoF Bookkeeper, Store person

· External: Various suppliers

Personal circumstances

· Neat appearance. (Desirable, but not essential)

· Ability to communicate openly and responsibly, non-judgemental. (Essential)

· Friendly, able to work in a team. (Essential)

· Honest and trustworthy. (Essential)

· Adaptable and flexible to the needs of the LoF environment. (Essential)

Successful application will require a DBS check (as the workplace is within a hospital), this will be paid for by the League of Friends, However, should the DBS check show something that the candidate has failed to declare (and result in withdrawal of their application), the candidate may be asked to reimburse the League of Friends for the cost of the DBS check.

Closing date for applications for this post: 11th November 2024

(Preliminary interviews may start taking place before the closing date)

Job Types: Part-time, Permanent

Pay: £12.45 per hour

Expected hours: 20 per week

Benefits:

Company pension
Discounted or free food
Flexitime
Free flu jabs
Free parking
On-site parking
Shuttle service provided

Schedule:

Monday to Friday

Work Location: In person

Application deadline: 11/11/2024
Reference ID: LoF - Storeroom Admin (Updated)
Expected start date: 02/12/2024

The League of Friends of Royal Shrewsbury Hospital jobs

Storeroom Admin

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