Job Title: Administrator Band 4 £14.89/Hour
Location: East Surrey Hospital, Redhill, RH1 5RH
Hours: 37.5 Monday – Friday, 9-5
We are expecting this placement to last 3 months however it may change due to services need.
What you’ll be responsible for:
- Taking and transcribing a wide range of meeting minutes in an accurate and timely manner.
- Receiving and processing referrals to the relevant clinician and systems
- Providing day to day supervision and monitoring of workload for Band 2 and 3 administrators.
- Updating case notes on patient record system as required.
- Undertaking regular managerial supervision and appraisal of administrators within the team, in conjunction with Band 5, if applicable
- Providing secretarial support to the team, as required, i.e. arranging meeting, ESR approvals, diary management, monitoring cover arrangements, arranging agency workers, logging incidents onto Datix etc
- Monitoring annual leave requests and sickness absence for manager, as required
- Extract data from warehouses i.e. DART etc
- Typing reports incorporating graphics and tables as required
- Booking appointments on patient record system for clinic and individual consultations
- Answering telephone calls and relay messages in a timely manner
- Creating bespoke documents for the team, as leaflets etc
- Arranging team events, as required
- Monitoring data quality of administrative input
You’ll learn the following whilst working at the trust:
1. An in depth understanding of the roles and responsibilities involved in working within the NHS
2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times
3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation
You’ll have the following skills/experience:
- Excellent organisation skills
- Excellent typing and diary management skills
- Previous administrative and supervisory experience
- NHS System knowledge (S1, Cerner ESR, Datix)
- Microsoft package knowledge – Outlook, Word, Excel and PowerPoint
- Experience of collating reports
- Excellent customer service skill
- Excellent telephone skill
This role may require you to show evidence of NVQ Level 4 or at least 4 years relevant experience.
As a member of NHS Professionals, you have fantastic benefits:
- Competitive pay rates- work this week, get paid next week
- Essential support when you need it- 24/7 365 days- call us anytime
- Multi locational- work across neighbouring Trusts
- Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
- Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
- Training and development opportunities- Keep up with the essentials and more
- Build holiday allowance for every shift you work- your work life balance is important to us
- Stakeholder pension scheme available- a flexible future for you and yours
Who are NHS Professionals?
We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.
As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.
Apply Today
By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.
Disclaimer
Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.
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Job Type: Full-time
Pay: £14.89 per hour
Expected hours: 37.5 per week
Benefits:
Schedule:
- Monday to Friday
- No weekends
Ability to commute/relocate:
- Redhill RH1: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Are you available immediately? Please state your notice period.
Experience:
- Administrative: 4 years (required)
- Minute taking: 2 years (required)
Work Location: In person
Reference ID: 78604
