Part time 25 hours per week
We are looking for a Purchasing Officer to provide a proactive, comprehensive range of administrative support for purchasing of equipment for Community Equipment Stores , this will include liaising with supplies, other departments and services, responding effectively to enquiries from service users, referrers, other agencies and the general public. The role will be based at the Community Equipment stores. Consistently deliver a patient focused service, to promote good customer service and effective working relationships within the Integrated & Community Care Division .
This service will be transitioning to HCRG Care Group from the 1 st April 2025. The successful candidate may transfer over (under Transfer of Undertakings (Protection of Employment) Regulations 2006) on the terms and conditions they are employed on. Great Western Hospitals NHS Foundation Trust is committed to ensuring a smooth transition for everyone involved.
Responsible for the daily business support in the allocated service area accounting for business priorities.
Responsible for raising purchase orders, process delivery notes – ensuring correct data entry of new supplies into warehouse and logistics database i.e. measurements, max user wight and related items.
Investigate all discrepancies on delivery shortages and damaged stock received.
“Our STAR values – Service, Teamwork, Ambition and Respect – are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives.”
Create, design and compile financial spread sheets, use pivot tables to summarise data to create graphs and produce reports for audit purposes.
Match up and process invoices ready for payment; obtain missing invoices, query price changes -authorised to allow price increases.
Request quotes, add new suppliers and products onto database.
Raise invoice and cheque requests.
Responsible of monthly stock take of non-stock products.
Responsible for maintaining an accurate record of weekly deliveries and collections made.
Responsible for various financial reports to show quarterly and yearly spend with suppliers.
Provide holiday and sickness cover for Business Support team when required.
Utilise financial IT system to search payments made.
Attend Prescriber User Group meetings (and take minutes).
Build and maintain good relationships with suppliers.
Please see the attached job description for full information
