We are currently looking for a Telephonist to work the below hours every other week. Totalling 20.5hrs
Week 1
No contracted hours
Week 2
Monday 15:00-22:00
Thursday 07:00-15:00
Saturday 15:00-22:30
The roles consists of answering the hospital switchboard, respond to emergency calls, provide cover to the main reception and car park intercom out of hours. Be aware of fire, major incident and lockdown procedures ensuring that all services are delivered in an efficient, courteous and polite manner to both internal and external customers.
To be responsible for taking payments out of hours and storing valuable items in the safe.
Finding relevant staff from on call rota to resolve problems
Respond to the fire alarm, Major incident and emergency calls and inform the relevant team
Effective communication including with distressed, anxious or angry individuals
Required to follow processes when responding to calls or alarms.
Manages conflicting demands within the job role on a daily basis.
As an organisation, Somerset NHS Foundation Trust offers employees a wide range of benefits including flexible working, NHS pension scheme, generous annual leave allowance and a commitment to career development.
You will be eligible for our Blue Light Card and a wide range of NHS exclusive shopping & leisure discounts.
We are proud of our skilled, diverse workforce and as an inclusive employer we welcome applications from all backgrounds.
Working in Somerset enables you to enjoy the idyllic countryside, areas of outstanding beauty and stunning coastlines whilst still only being a stone's throw away from bustling city centres like Bristol, Bath and Exeter and only two hours away from London.
There are excellent educational facilities in the area and, when compared to other regions, house prices are reasonable.
Somerset offers the countryside and the cosmopolitan - there is truly something for everyone!
The post holder will work with all levels of staff, including clinicians and senior managers, contractors, stakeholders associated with the Trust including clinicians and system users.
Communicates effectively with external stakeholders (GPs, other hospitals, Ambulance services, local authorities, police and council), dealing with service or general queries, together with taking appropriate action.
Responsible for receiving and providing information which can be of a sensitive nature and is often complex and detailed on a regular basis.
Organises own work, flexibility required switching from admin tasks, reporting or analysis to answering phone throughout the shift in order to provide an accurate and timely service.
To ensure the switchboard is manned at all times and calls are answered quickly and politely and routed to appropriate departments/personnel
Answer the emergency phone immediately, and respond to emergency by call out correct emergency team.Record call and action on appropriate record sheet
Attend to Main Reception duties giving a courteous service to enquirers outside office hours
To allocate and issue accommodation and keys via the Trusts Accommodation Booking system
Inform relevant staff of medical gas shortages, fire alarms and other alarms which are linked to switchboard
To take payment for parking, accommodation and prescription charges either with cash or using the Chip and Pin terminal for card payments.Record payments on the relevant form including refunds
Attend to the car parking assistance call system, dealing with calls using own initiative and call relevant personnel regarding car park system failure when necessary
To issue keys to relevant personnel, checking ID, and record their distribution on the key database
To be fully aware of the fire alarm procedure
To be fully aware of the major incident procedure
The position involves lone working out of hours
Answer calls for the EFM helpdesk on ext 4444 and report the faults on FM first
Provide support to the EFM admin team as required
Book contract taxis when requested and keep a central record
The post holder will be expected to support the training and development of new colleagues
Ensuring all alarms and faults are reported, communicated clearly and actioned 24/7 in a timely manner and ensuring the correct staff are contacted for the alarm and the time of day.
Keep a record of all actions taken in a major incident
Comply with all SSL Policies and Procedures including (but not exclusively), Quality, Environmental Equality, Diversity, Safety, Human Resources and Financial.
Be fully conversant with the Switchboards emergency procedures, including those for a Major Incident and fire security, cardiac arrests etc developed through training.
Undertakes surveys or audits when necessary for own work.
Competently operate the PC based ARC consoles and operator workstation equipment to provide a standard and consistent level of service in an efficient and cost effective manner.
Good general education (GCSEs) including English and mathematics or equivalent
Relevant vocational qualification(equivalent to Microsoft Office MOST, ECDL or related qualification
City & Guilds / NVQ 2 level or equivalent experience willing to completed vocational level 3 within agreed time scale
NVQ Customer Services or equivalent experience.
Vocational level 3 /BTEC) in IM&T or information systems related subject (or relevant experience in IM&T environment)
Experience of providing customer focussed service
Proficient IT skills including keyboard skills and experience of Microsoft packages
Experience of effective communication including with distressed, anxious or angry individuals and able to escalate where appropriate
Proven administration work
NHS Switchboard / Call centre experience
Experience of variable shift working
Demonstrable comfort with IT systems and a willingness to learn new IT skills
High level of digital literacy
Good level of digital design
Able to respond quickly to provide emergency cover in times of colleague absence
Good organisational skills
Willingness to learn
Concentration is required when dealing with customers
Able to deal with sensitive callers
Frequent VDU use
Long periods of sitting
Flexible approach to working hours & practices
Professional appearance, behaviour, and attitude
Ability to remain calm and work effectively in stressful
A calm, caring and empathic attitude towards patients, visitors, relatives & colleagues which is aligned with the NHS Values
Awareness and respect for colleagues, patients and relatives cultural, religious and emotional needs and beliefs
Previous experience of healthcare or large complex organisation
