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Administrator

CWP • Full-time • Birkenhead, England, United Kingdom • £22.82k - £24.34k / year • 1m ago

Main area

Administrator

Grade

Band 3

Contract

Permanent: Hybrid working will be available on completion of training period

Hours

Part time - 30 hours per week (Hybrid working available)

Job ref

373-SMH2157

Site

The Stein Centre

Town

Birkenhead

Salary

£22,816 - £24,336 per annum (pro rata)

Salary period

Yearly

Closing

07/10/2024 23:59

Job overview

We have an opportunity to recruit an Administrator to support our expanding Wirral Administration Service. The role will support our Specialist Mental Health Place Based 1 Administration Hub based at the Stein Centre.

We are looking for a motivated and resourceful individual to join our team. You should possess commitment to team working and innovative delivery of excellent standards of work.

The Wirral Administration Service consists of 4 administration hubs. We are a supportive, competent and caring team. We aim to provide high quality administrative support services to our colleagues across the Wirral locality to improve the safety, health and well-being of the people within our area.

We will ensure that you have access to internal opportunities for development with access to supervision and appraisal.

Main duties of the job

The successful applicant will be expected to provide a comprehensive administration service including diary management, attending meetings to take minutes, typing of correspondence, reports, agenda and minutes using either Winscribe or copy typing.

The applicant will also be expected to be able to organise and prioritise their own workload on a daily basis to ensure that time deadlines are met and that urgent work is accommodated.

This is a varied role and can be demanding at times whilst supporting the clinical team. The applicant will also be expected to provide cross cover for colleagues as and when required.

Working for our organisation

CWP provides health and care services for local people, including mental health, learning disability, community physical health and all-age disability care – including the provision of three GP surgeries.

Our aim is to help people to be the best they can be, adopting a compassionate, person-centred approach to everything we do. We were recently rated as Outstanding for Caring by the Care Quality Commission with a Good rating overall.

We offer a variety of roles at all levels, so whether you are just starting out in your career or looking to use your skills and experience in a new role, CWP is the right employer for you.

CWP are committed to making our recruitment practices as inclusive as possible for everyone. We are committed to promoting equality and diversity and developing a culture that values differences.

To support this, we offer up to three weeks induction, dependent on role, with our Prepare to Care programme for all new starters. This aims to give you all the knowledge and guidance to help you grow and flourish with CWP.

We welcome applications from people who have direct experience of accessing our services.

Detailed job description and main responsibilities

Please download a copy of the job description for full details.

Recruitment selection processes are based on competence (see Person specification) and values.

CWP recruits people that can demonstrate the Trust’s Values and Behaviours in their everyday life. Therefore, if you are invited to interview, you will be undertaking a Values Based Interview/Assessment, which explores not only what you do but how and why you do it.

Before applying, we encourage you to review the Trust’s Values and Behaviours which are ‘the 6 Cs’ Communication, Competence, Courage, Care, Compassion and Commitment. The supporting information section in your application should therefore reflect your understanding of the Trust’s Values and associated behaviours. You will be expected to provide us with examples from work experience and/or personal life which demonstrate these values through your behaviour.

An applicant guide to help and support you through your recruitment journey can be accessed at the bottom of this page. Further help and support for completing your application can be accessed via our website https://www.cwp.nhs.uk/completing-application-guidance. If you need any further guidance to help you complete your application, contact our recruitment team via email – cwp.recruitment@nhs.net or by calling 01244 393100.

If you have a disability that meets the definition set out in the Equality Act 2010, and you can show that you meet the ‘essential’ criteria described in the person specification for an available position, please answer ‘YES’ to the question: ‘Do you wish to be considered under the Guaranteed Interview Scheme?’

Please inform the team if you have any special support needs to be considered as part of the interview and selection processes.

CWP is proud to be an accredited Veteran Aware organisation helping to provide and share best practice in NHS care for our armed forces community. As a veteran aware organisation, CWP is committed to delivering on the principles of the Armed Force Covenant and has a ‘Silver’ award with the MOD Defence Employer Recognition Scheme (DERS).

The trust offers a Guaranteed Interview Scheme to any armed forces community applicants who meet the essential criteria for the post and encourages applications from armed forces reservists or cadet force adult volunteers.

Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. You are encouraged to enrol for the DBS Update Service. A small annual fee of £13 per year applies.

New entrants to the NHS will commence on the minimum of the scale stated above.

Applicants are advised to apply early as if a large number of applications are received for this post we reserve the right to close the vacancy prior to the advertised date.

If you experience any technical difficulties or need help when making an application please contact our Recruitment Team on 01244 393100.

Good luck with your application. We hope to welcome you to Team CWP very soon.

Person specification

Knowledge and Expertise

Essential criteria

Working knowledge of software programmes e.g. Microsoft office applications
Knowledge and understanding of confidentiality
Organisational skills and the ability to prioritise work and meet deadlines and use own initiative
Managing workload and able to act independently
Clear and accurate written and verbal communication skills

Desirable criteria

Audio typing skills
Minute/note taking experience
Clear and accurate written and verbal communication skills

Qualifications

Essential criteria

Evidence of good typing skills e.g. RSA 111/NVQ Level III in an admin related subject or equivalent
Educated to an appropriate standard of English Language to undertake the job role

Desirable criteria

ECDL

Experience

Essential criteria

Experience of providing secretarial/administrative duties

Desirable criteria

Experience of working in a health environment
Experience of working as a member of a team in an office environment
Experience of processes and procedures within this service area

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Further details / informal visits contact

Name

Julie Smit

Job title

Hub Manager

Email address

j.smit@nhs.net

Telephone number

07824 406541

Additional information

If you consider yourself Neurodivergent and need help to complete your application form, please contact

cwp.recruitment@nhs.net