Req ID: 471863

Location: Nottingham Tram Depot

Appointment Basis: Permanent. Part Time 3 days a week.

Apply by: 4th December

Salary + Benefits: £31,400 pro rota, 24 hour week.

Your future role

The objective of the role is to offer a streamlined administrative support system to the Business Services Manager and other business units, emphasising the management of the Time & Attendance system to ensure adherence across all departments. Additionally, overseeing the timely submission of agency sheets to ensure payments are handled within agreed-upon time frames is crucial. Key performance measurements include database accuracy and punctual delivery of monthly reports.

We’ll look to you for:

Undertake administrative duties as specified by the Business Services Manager, including organizing and taking minutes, travel & hotel booking, lunch order and meeting room requests.
Sustainability Site Coordinator- manage Sustainability events and work closely with Services site Administrators attend monthly South Region meeting
To produce & distribute reports, KPIs and Periodic reports and update weekly KPI’s
To be responsible for processing Payroll, Agency timesheets, Monthly working hours and monthly invoice checks for Finance
Manage Bearer passes, Season loan applications and staff tickets
Manage the stationery budget, place or workwear orders for the site
To perform a range of administrative duties including, but not limited to; photocopying, mailing, answering the telephone, dealing with queries, and greeting guests
To be responsible for Time & Attendance, Annual leave & Sickness management - ALISTA
Actively promote & support 5S
Provide support & Cover as and when required at all Services sites
Provide support to HR department regarding employees, including medicals, new starters, personnel files
Assist in the organization of Services depot visits or site events for internal & external visitors
To comply with Alstom Procedures and Codes of Ethics

All About You

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

Good written, organisational and communication skills
GCSE (or equivalent) in Mathematics and English as a minimum
Previous experience as an administrator within a busy environment
Experience of working as an administrator within a busy environment
Core Skills
IT literate with knowledge of Word, Excel, PowerPoint and other computer programs
Communication skills – Ability to deal with all levels of employees
Behavioural Competencies
Team player – supports team members
Details conscious – Has the ability to consistently produce accurate, factual and detailed information
Job location
Flexibility to travel & support other Services sites

Things you’ll enjoy

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career.

You’ll also:

Enjoy stability, challenges and a long-term career free from boring daily routines
Collaborate with transverse teams and helpful colleagues
Contribute to innovative projects
Steer your career in whatever direction you choose across functions and countries
Benefit from our investment in your development, through award-winning learning
Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension)

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

What We Offer

We offer a highly competitive remuneration package, 25 days annual leave, plus bank holidays, with the opportunity to buy or sell holiday. Contributed healthcare, life assurance, an excellent company-contributed pension scheme, and a wide range of flexible benefits that you can tailor to suit your lifestyle.

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive, and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?

Equal opportunity statement

Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.

As a 'Disability Confident' employer, we will interview all disabled job applicants who match the essential criteria of the job description or specification. We will consider flexible working requests for all roles unless operational requirements prevent otherwise.

Alstom

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